The Top Tools and Resources for Freelancers: Time Tracking, Invoicing & More

Last Updated on March 20, 2023

Top Tools and Resources for Freelancers

Freelancers have become increasingly popular in recent years, with more and more professionals opting to work for themselves instead of pursuing traditional employment.

While freelancing offers a lot of flexibility and autonomy, it also requires a significant amount of discipline, organization, and self-motivation to succeed. This is where the right tools and resources can make all the difference.

In this blog post, we will explore the top tools and resources for freelancers, organized into several categories to help you streamline your workflow, increase productivity, and achieve success in your freelancing career.

Productivity Tools

As a freelancer, time is your most valuable asset. It’s essential to track your time, stay on top of your tasks, and manage your projects effectively to be productive and meet your deadlines. Fortunately, there are plenty of productivity tools available to help you do just that.

1. Time-tracking Software

Time-tracking software allows you to monitor the amount of time you spend on each task and project, helping you to identify areas where you might be wasting time and improving your efficiency. One popular time-tracking app is Toggl, which allows you to track time across multiple devices and platforms, create project and client tags, and generate detailed reports. Another time-tracking tool is RescueTime, which automatically tracks the amount of time you spend on various apps and websites, gives you a productivity score, and provides detailed reports on your daily activity.

2. Project Management Tools

When you’re juggling multiple projects, it’s crucial to have a system in place to keep everything organized and on track. Project management tools help you manage your tasks, deadlines, and team communication efficiently. Asana is a popular project management tool that allows you to create tasks, assign them to team members, set deadlines, and track progress. Trello is another popular project management tool that uses a visual Kanban board to organize tasks and projects, making it easy to see at a glance what tasks are in progress, completed, or still pending.

3. Note-taking and Organizational Tools

Keeping track of all your ideas, notes, and to-do lists is essential for staying organized and productive. Note-taking and organizational tools help you capture and organize your ideas, so you can quickly refer back to them when needed. Evernote is a popular note-taking app that allows you to create notes, attach files, and organize them into notebooks and tags. Notion is another popular tool that combines note-taking, project management, and collaboration features in one platform, allowing you to create pages, databases, and task lists in a customizable workspace.

Communication Tools

As a freelancer, you need to stay in constant communication with your clients and collaborators. Effective communication is essential for ensuring that everyone is on the same page, meeting deadlines, and delivering high-quality work. Fortunately, there are plenty of communication tools available to help you stay connected and collaborate effectively.

Video Conferencing Tools

Video conferencing tools allow you to connect with clients and team members face-to-face, even if you’re working remotely. Zoom is one of the most popular video conferencing tools, offering high-quality video and audio, screen sharing, and recording features. Google Meet is another video conferencing tool that integrates seamlessly with Google Calendar, allowing up to 100 participants to join a call.

Instant Messaging and Chat Apps

Instant messaging and chat apps are ideal for quick conversations, updates, and feedback. Slack is one of the most popular instant messaging apps, allowing you to create channels for different projects or teams, share files, and integrate with other tools such as Trello and Asana. Microsoft Teams is another popular chat app that integrates with other Microsoft tools such as Office 365 and allows you to collaborate on documents and presentations in real time.

Email Management Tools

Email is a vital communication tool for freelancers, but it can also be a significant source of distraction and overwhelm. These tools can help you streamline your inbox, automate repetitive tasks, and improve your productivity.

Boomerang is an email management tool that allows you to schedule emails to be sent later, set reminders for follow-ups, and snooze emails that you don’t need to deal with right away. Mailchimp is another popular email management tool that allows you to create and send newsletters, manage subscribers, and track email performance metrics.

Finance and Accounting Tools

Managing finances and accounting can be one of the most challenging aspects of freelancing. However, it’s also crucial for ensuring that you get paid on time, keep track of your expenses, and stay on top of your tax obligations.

Fortunately, there are several tools and resources available to help you manage your finances and accounting efficiently.

Invoicing Software

Invoicing software allows you to create professional-looking invoices, send them to clients, and track payment statuses. FreshBooks is a popular invoicing tool that allows you to create and send invoices, track time, and manage expenses. QuickBooks is another popular accounting software that integrates with other financial tools such as PayPal and Stripe, allowing you to track income and expenses, generate financial reports, and prepare for tax season.

Expense Tracking and Management Tools

Keeping track of your expenses is essential for freelancers to ensure that they are deducting all eligible expenses and maximizing their tax deductions. Expensify is a popular expense tracking tool that allows you to scan receipts, track mileage, and generate expense reports. Mint is another popular personal finance tool that allows you to track your expenses, monitor your credit score, and set financial goals.

Tax Preparation Tools

Filing taxes as a freelancer can be complex, but there are plenty of tax preparation tools available to help you stay organized and reduce your tax liability. TurboTax is one of the most popular tax preparation tools, offering step-by-step guidance and live support to help you file your taxes accurately. H&R Block is another popular tax preparation service that offers online and in-person tax filing assistance and tax advice.

Creative Tools

As a freelancer, you need to be creative and produce high-quality work to stand out from the competition. Creative tools can help you enhance your design, writing, and video editing skills and produce professional-looking work.

Graphic Design Software

Graphic design software allows you to create and edit visual content such as logos, illustrations, and social media graphics. Adobe Creative Suite is one of the most popular graphic design software suites, offering powerful tools such as Photoshop, Illustrator, and InDesign. Canva is another popular graphic design tool that allows you to create stunning designs quickly and easily, even if you have no design experience.

Writing and Editing Tools

Writing and editing tools can help you improve your writing skills, eliminate grammar and spelling errors, and produce high-quality content. Grammarly is one of the most popular writing tools, offering grammar and spell-checking, as well as style suggestions and plagiarism detection. Hemingway Editor is another popular writing tool that helps you simplify your writing, improve readability, and eliminate unnecessary words.

Video Editing Software

Video editing software allows you to create and edit videos, add special effects and animations, and produce professional-looking video content. Adobe Premiere is one of the most popular video editing tools, offering features such as colour grading, audio editing, and motion graphics. Final Cut Pro is another popular video editing tool that offers advanced editing features and built-in effects.

Learning and Skill-Building Resources

As a freelancer, it’s essential to stay up-to-date with the latest trends and skills in your industry. Learning and skill-building resources can help you improve your skills, expand your knowledge, and stay competitive in the job market.

Online Courses and Tutorials

Online courses and tutorials allow you to learn new skills and improve your existing skills from the comfort of your home. Platforms such as Udemy, Coursera, HubSpot, and Skillshare offer a wide range of online courses in various topics such as graphic design, coding, marketing, and more.

Professional Associations and Communities

Joining a professional association or community can be a great way to connect with other freelancers in your industry, share knowledge and resources, and stay up-to-date with industry news and trends. Some popular professional associations for freelancers include the Freelancers Union, the National Association of Freelancers, and the Creative Freelancer’s Guild.

Industry News and Publications

Reading industry news and publications can help you stay informed about the latest trends, news, and best practices in your industry. Some popular industry publications for freelancers include Freelancer Magazine and Fast Company.

Mentorship Programs

Mentorship programs allow you to connect with experienced professionals in your industry who can provide guidance, feedback, and support as you grow your freelance business. Some organizations offer formal mentorship programs, while others allow you to connect with mentors on a more informal basis.

For example, the Freelancers Union offers a mentorship program that matches freelancers with mentors based on their interests and goals.

Coaching Programs

Coaching programs provide more structured support than mentorship programs, with coaches offering one-on-one guidance and support to help you grow your business. They can cover a wide range of topics, from business strategy and marketing to personal development and work-life balance.

Some popular coaching programs for freelancers include Freelance University and the Freelance Co-op.


As a freelancer, there are plenty of tools and resources available to help you manage your workload, streamline your processes, and grow your business.

By leveraging these resources, you can work more efficiently, produce higher-quality work, and stay ahead of the competition in your industry. So don’t be afraid to experiment with different tools and find what works best for you and your freelance business. With the right tools and resources, you’ll go far in your freelance career.

Also read:

6 Ways to Find More Work as a Freelancer

The Importance of Setting and Negotiating Rates as a Freelancer

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